Convocation FAQs

We hope these Frequently Asked Questions (FAQs) will assist you in preparing for the 2016 Convocation Ceremony.

What is Convocation? How is it different from Commencement?

Commencement is the campuswide “graduation” ceremony for graduates. Because of the large numbers of graduates, the campus holds one commencement in the morning and the other in the afternoon.

Convocation is the term describing individual departmental or School ceremonies. These smaller ceremonies are dubbed convocation to avoid confusion with the campuswide ceremonies. A+D’s Convocation ceremony is scheduled so as not to conflict with the campus ceremony; thus, you and your guests may attend both ceremonies.

Do I have to be graduating in Spring 2016 in order to be eligible to attend the A+D convocation?

Not necessarily. PhD candidates need to have finished all graduation requirements (including the dissertation deposit for PhD students) in order to attend the A+D convocation/commencement. However, EdM/MA/MFA degree candidates are eligible to attend the A+D convocation/commencement ceremony, while they have a maximum of 8 hours of unfinished course work left (and/or a thesis deposit). BFA candidates may participate in the A+D convocation if they are graduating in May, August or December, 2016.

Does registration for graduation automatically register the student for the A+D convocation, and vice versa?

No. The graduation process is completely separate from the convocation ceremony. Each event has their own registration process.

Why do we need tickets for the A+D convocation ceremony?

Graduating students who are participating in the ceremony do not need tickets. However, your family and guests (including babies) do. The Krannert Center for the Performing Arts, where convocation will be held, requires tickets to all its events. However, tickets are free.

Seven tickets are guaranteed if you pick them up by Monday, May 2. Additional tickets may be picked up on a first-come, first-served basis beginning Wednesday, May 4. A+D makes every effort to ensure that each student is able to get the tickets they need, and that no guest is turned away. But please pick up during regular business hours; they will not be available after hours or on weekends.

Both my parents and I received the Convocation Ceremony Form. Who should complete it?

Either you or your parents may complete the Convocation Ceremony Form. We send a hard copy of the form to both parents and students so that everyone has the same information. We encourage students, however, to consult with their family about their plans and complete the form themselves. We would prefer that you use the online version, but either one is acceptable. Either way, the form is due on Friday, April 22, 2016.

Why do we need to complete the Convocation Ceremony Form?

The School needs to know who is participating in the ceremony, to ensure that you will have a seat with your program on the stage, and to list you in the convocation’s printed program. Students who have not submitted a form may be omitted from the printed program and will be seated out of order, space permitting. We do not wish to disappoint family and guests by omitting a student’s name from the program. Graduates seated out of order may have to squeeze by their fellow students when their name is called. This detracts from everyone’s enjoyment of the ceremony.

Do I have to RSVP for the reception after the A+D convocation? Are tickets required?

You do not have to RSVP for the after-convocation reception, which will occur in the Link Gallery (which connects the A+D building and Krannert Art Museum) immediately after the ceremony; however, RSVPs are encouraged. The reception is a relatively unstructured event that allows students and their guests the opportunity to mingle with fellow students, faculty, and staff and view the BFA Exhibits.

What about graduation attire—when and where do I order it?

Academic regalia must be ordered through Herff-Jones, either online or in person at select dates listed on the campus commencement website. The order deadline is April 14. A+D does not determine these dates, so you should consult the campus commencement website for up-to-date deadlines and procedures for late orders.

How do I get on stage?

Please arrive promptly at 3:45 p.m. on Sunday, May 15 for procession instructions. Directional signs will be posted in the Krannert Center Lobby. Enter through the backstage area by taking the South Elevator to Level 2, and then make a left turn to the backstage of the Tryon Festival Theatre. As you enter the backstage area register with the Art + Design representative.

Locate your seat on the stage. Your name will be printed on a card and placed on your seat. Seating will be by program in alphabetical order.

Useful Dates and Deadlines

  • Thu. April 14 – Regalia orders due to Herff-Jones per campus instructions.
  • Fri., Apr. 22 – Convocation Ceremony Forms due to A+D.
  • Thur. Apr. 30 – Deadline to register for the campuswide Commencement ceremony.
  • Mon., May 2 – Last day for graduates to pick up guaranteed 7 convocation tickets from Audra Weinstein in room 143 A+D. On Wednesday, May 4, graduates may pick up extra tickets as first come first served.
  • Sat., May 14, 9:30 a.m. – (Campuswide) Commencement, Memorial Stadium.
  • Sun., May 15, 3:45 p.m. (sharp) – Graduates arrive at Festival Theatre, KCPA, to be seated onstage.
  • Sun., May 15, 4:30 p.m. – A+D Convocation Ceremony, followed by reception.

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