How to make a reservation in the Patron Portal
You can reserve classroom spaces in Art & Design and Flagg Hall by using the Checkout Window online reservation system.
First, follow the link to the Patron Portal above, or on the Checkout Window page.
Log in using your NetID and password.
Once you are logged in, to create a reservation, click on the Reserve shopping cart icon on the left navigation.
Choose Checkout Center options
Choose Checkout Window 236 from the Checkout Center options, and click OK.
Set start and end
Start by setting a start and end time for your reservation. As a reminder, most classrooms are available for a maximum of 5 hours, and can be reserved no more than 30 days in advance.
terms
To read the Checkout Window Terms, click the blue information “I” icon, then check the checkbox to indicate that you have read and agree to the terms.
Click the green “all” checkmark box to save.
Catalog
To view available classrooms/spaces, click on the Contents “Catalog” book icon.
the catalog
Resources are grouped by type or function. In the Select Type box, select Rooms and Spaces, then Reservable by Instructors.
The classrooms are broken out into four categories:
- A+D Classrooms Instructor Keys – classrooms in the Art + Design Building that require keys for entry. If you reserve one of these rooms, you will need to pick up the key for the room at the Checkout Window at the time of your reservation and return it afterward.
- Cardswipe Classrooms – classrooms in Art + Design and Flagg Hall that have cardswipe access. If you reserve one of these rooms, your i-Card will swipe you in, you do not need to pickup/return keys at the Checkout Window at the time of your reservation.
- Cardswipe Computer Classrooms – the computer labs on the second floor of Art + Design. If you reserve one of these rooms, your i-Card will swipe you in, you do not need to pickup/return keys at the Checkout Window at the time of your reservation.
- Flagg Classroom Instructor Keys – classrooms in Flagg Hall that require keys for entry. If you reserve one of these rooms, you will need to pick up the key for the room at the Checkout Window at the time of your reservation and return it afterward.
timeline
After selecting your room category you will see a brief description of each of the rooms in the category including information about the AV, room amenities, and capacity.
To find a room that is available for your desired reservation time, start by clicking the Timeline button in the middle of the screen. This will display a side-scrolling calendar of availability of all the rooms in this category. Blue blocks indicate that the room is reserved by a class or someone else. When you have identified a room that is available during your desired timeframe, close the timeline, and locate that room in the list.
You can also view a photo of each room by clicking the paperclip icon next to the room number and opening the attached image.
add to cart
To add it to your cart, click the green “add to shopping cart icon”. Once it is added, the icon turns into a red “remove from shopping cart” icon.
To view other room options, use the catalog navigation at the top. When you have added the room you want to your cart, use the “x” icon in the top right to close the catalog.
review
Review your reservation details, including the start and end times, and the room that you have added to your cart.
If there are items that are unavailable, or the checkout or return times have errors, there will be a red bar at the top of the screen. Click the error message to read the details. You must correct the errors to proceed.
save
If there are no errors, it will read “Ready to Save” in the green bar near the top of the screen. To save, click the green “save” disk icon to the right in the green bar.
editing
Your reservation has been saved.
If you would like to edit or cancel a reservation that you have made, start by finding your upcoming reservations from the Home screen by clicking on “Upcoming Reservations” in the gray menu on the left. Then click on the reservation you would like to edit, and then selecting the Edit or Cancel buttons in the gray menu.
